Posts Tagged ‘meeting rooms’

Room D has been…. upgraded!

by Bond Drager on June 8th, 2017

2017-06-12-room-dYou may have noticed that Meeting Room D has been “closed for upgrades” for a few weeks. I’m happy to report it’s back open, and it has new and improved service.

We had two goals for this space: we wanted to incorporate modular furniture so that groups could move tables and chairs and adjust the space to their needs, and we wanted advanced tech options which would allow groups to do presentations and web conferencing (Skype, Webex, GoToMeeting, Zoom, etc) with ease.

The room now has a large white board along one wall for brainstorming sessions. The tables and chairs are fully modular, so groups can set them up classroom style, board-room style, or even fold them all up and use the open space.

We now have two large flat-screens mounted on either end of the space and set up to mirror one another, so no one should have trouble reading your Powerpoint presentation.

We’ve also incorporated a high end webcam and audio system that runs off of a Windows computer – this allows groups to use pretty much any software they want to conference in speakers, meeting participants, etc. to their meetings.

You can use our computer to display your presentations on screen or connect wirelessly with your devices. We use Airserver software, which works with most iOS, Android, and Windows devices.

Do you need meeting space? The Library can help!

by Kara Logsden on May 6th, 2016

2016 05 05 Meeting RoomRecently the Library Board reviewed the Library’s Meeting Room policy and approved a couple minor changes. The Meeting Room and Lobby Use Policy provides guidelines for how the Library’s meetings rooms and Lobby are used for Library and community events and programs. It also guides how Library Staff manage this resource.  The Library has five meeting rooms.  Rooms A, B, C, and D are just off the Lobby and available hours beyond when the Library is open.  Room E is on the second floor and is available Library hours only.

According to the Policy, “The purpose of the Library’s meeting rooms is to provide space for library programs and events, to fulfill the Library’s role as a community center, where the public can attend informational, educational, cultural events and to champion the principle of intellectual freedom by providing a forum for the free exchange of ideas.”

Also, according to Policy, “Rooms are available to non-profit corporations (defined as those entities granted tax-exempt status by the IRS under section 501(c)(3) or other tax exempt sections of the Internal Revenue Code), a candidate’s campaign committee (as defined in Iowa Code §68A.102(5)), a political committee (as defined by Iowa Code §68A.102 (18), a non-profit citizen’s group that provides appropriate contact information, a governmental subdivision, or a department/division/bureau of a governmental subdivision. Rooms are not available for use as a regularly scheduled classroom or study space by educational institutions.”

The Library’s meeting rooms are very busy and many community groups depend on the Library’s Meeting Rooms. In FY15 there were 3,261 events in the Library’s meeting rooms and Lobby. Of those, 1,528 were meetings and events hosted by community groups. The rooms are used most on Tuesdays and the busiest start time for meetings is 10:00 AM.

More information about the Library’s meeting rooms is available at The Library’s building calendar is available at There’s a handy link on both pages for eligible groups to self-schedule a meeting room. Or give us a call (319.356.5200) or stop by – Library staff are happy to help with scheduling or answer any questions you have.

ICPL meeting rooms closed intermittently Aug. 24 through Sept. 14

by Meredith Hines-Dochterman on August 12th, 2015

The Iowa City Public Library’s meeting rooms A, B and C will be closed intermittently to the public August 24 through September 14 due to an equipment upgrade. Please check the Library’s calendar at for availability.

Wireless capability will be added to the Library’s biggest meeting room, Meeting Room A, and a Blu-Ray option, providing those who book the room with more viewing options. Patrons will also have the ability to connect their Smartphones, tablets and other technology to the Library’s equipment.

“The goal is to improve the user experience for our patrons,” says Brent Palmer, the Library’s information technology coordinator. “Unfortunately, to do this, the meeting rooms will be out of commission temporarily.”

A list of alternative meeting room locations is available at:

For more information, call the Library (319) 356-5200.